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Don’t Stress Over  Name Change of Company –  Let Our Experts Handle It

Company Name Change Made Simple with Expert Help

Name Change of Company (Gov Fee Extra)

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Discover everything about Name Change of Company

✅ Overview

Changing a company’s name is a formal legal process under the Companies Act, 2013. It is a strategic move to rebrand, pivot business activities, or elevate market positioning.

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Continuous Legal Identity

Crucially, the company remains the same legal entity throughout the transition. While the outward brand evolves, the PAN, TAN, and Incorporation History remain constant, ensuring uninterrupted business continuity.

Compliance Fact

A name change does not affect any rights or obligations of the company, nor does it render any legal proceedings by or against it defective.

Process of Company Name Change

Changing a corporate name is a multi-layered approval process involving the Board, Shareholders, and the Central Government (ROC).

1
Board Resolution

Conduct a formal Board Meeting to pass a resolution proposing the new name and authorizing a director to apply for it.

2
Name Approval (RUN)

Submit the proposed name via the MCA’s RUN (Reserve Unique Name) service for availability verification and reservation.

3
Shareholder Approval

Convene an EGM to pass a Special Resolution requiring 75% majority consent for the name change and AoA amendment.

4
ROC Filing (MGT-14)

File the Special Resolution with the ROC in Form MGT-14 within 30 days of the meeting to record the change.

5
Final Govt Approval

Submit Form INC-24 for the Central Government’s final approval of the new corporate name.

6
Fresh COI Issued

The ROC issues a Fresh Certificate of Incorporation. Rebranding and statutory updates can now officially commence.

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Timeline: The entire process typically takes 15–25 working days, depending on ROC approval speeds and document accuracy.

Required Document Kit

Gather these digital and physical records to ensure your INC-24 and MGT-14 filings pass the ROC’s technical scrutiny.

Corporate Charter
  • ✔ Existing Certificate of Incorporation
  • ✔ Altered MOA (New Name Clause)
  • ✔ Altered AOA (Reflecting Name Change)

Meeting Records
  • ✔ Board & Special Resolutions
  • ✔ Minutes of EGM & Notice Copy
  • ✔ List of Directors & Shareholders

Verification Assets
  • ✔ Digital Signature (DSC) of Director
  • ✔ Proof of Registered Office Address
  • ✔ RUN Name Reservation Approval

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Technical Filing Tip

Ensure the Notice of EGM includes the explanatory statement under Section 102. The ROC often rejects filings if the meeting notice does not clearly specify the rationale for the name change or the specific clause in the MOA being altered.

Government Filing Fees

MCA fees for a name change are statutory and vary based on your company’s Authorized Capital. Below is the current fee structure for 2026.

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RUN (Name Reservation)

Fixed fee for 20 days reservation.

₹1,000

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MGT-14 (Resolution)

Based on Authorized Capital.

₹300 – ₹600

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INC-24 (Final Approval)

Tiered based on Capital size.

₹1,000 – ₹20,000

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Understanding the INC-24 Tiers

For a company with capital up to ₹25 Lakhs, the INC-24 fee is generally ₹1,000. This increases progressively for companies with higher capital, reaching up to ₹20,000 for entities with capital exceeding ₹10 Crores.

*Additional late fees may apply if filings are delayed beyond the 30-day window.

Project Timeline

The average turnaround time for a complete name change is 10–15 working days, contingent on ROC approval cycles and document accuracy.

Phase 1: Days 1–4

Name Reservation

Submission of the RUN Form. The ROC typically takes 2–3 working days to approve and reserve the name.

Phase 2: Days 5–8

Internal Approvals

Convening the EGM, passing the Special Resolution, and filing Form MGT-14 with the ROC.

Phase 3: Days 9–15

Final Certification

Submission of Form INC-24. Once approved, the ROC issues the Fresh Certificate of Incorporation.

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Factor in “Resubmissions”

The timeline can extend if the ROC requests a Resubmission (RSUB) for additional documents or clarifications. Professional drafting of the “Object Clause” in the MOA is key to hitting the 10-day target.

Eligibility & Compliance

Before applying via the RUN service, verify that your proposed name meets the statutory requirements of the Ministry of Corporate Affairs (MCA).

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Name Uniqueness

The name must be distinct and not identical or phonetically similar to any existing company or LLP. Generic names without a prefix are often rejected.

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Trademark Integrity

Proposed names should not violate existing Trademarks under the Trademarks Act, 1999. Use the IP India portal to conduct a prior search.

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Incorporation Rules

Must comply with Companies (Incorporation) Rules. Avoid prohibited words like ‘National’, ‘Union’, or ‘Federal’ without prior Govt approval.

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Statutory Mandate

Proper Board and Shareholder (EGM) approvals are mandatory. Filings must be supported by certified true copies of the resolutions.

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Prohibited & Restricted Words

If the proposed name includes words like ‘Insurance’, ‘Bank’, ‘Stock Exchange’, or ‘Venture Capital’, you must obtain a No Objection Certificate (NOC) from the respective regulator (RBI, SEBI, IRDAI) before applying to the ROC.

Post-Change Compliance

Receiving the Fresh COI is the first step. To maintain legal and operational validity, you must update the following records within 30 days.

⚖️
Tax & Statutory
  • 🔘 Update PAN & TAN: NSDL portal application.
  • 🔘 GST Amendment: File Form GST REG-14.
  • 🔘 EPF & ESI: Update employer portal details.
🏦
Banking & Legal
  • 🔘 Bank Accounts: KYC update with fresh COI.
  • 🔘 Agreements: Amend existing vendor contracts.
  • 🔘 Lease/Title: Update name on property records.
📢
Brand & Reach
  • 🔘 Stationery: New Letterheads, Seals, Stamps.
  • 🔘 Digital: Update Website, Socials, & Emails.
  • 🔘 Stakeholders: Inform Customers via Newsletter.

⚠️
The “Formerly Known As” Rule

Under the Companies Act, for a period of two years from the date of the name change, the company must paint or affix its new name along with the former name on all its office boards, invoices, and business letters.

How incorpIQ Can Help

Navigating MCA V3 technicalities and naming guidelines requires precision. incorpIQ acts as your specialized compliance partner to ensure a seamless identity transition.

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Name Search & Strategy

Comprehensive Availability Checks across MCA and Trademark databases to ensure your proposed name is unique and legally viable.

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Resolutions & Charters

Expert drafting of Board & Special Resolutions, along with necessary MOA/AOA amendments to reflect the new corporate identity.

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End-to-End ROC Filing

Full management of RUN, MGT-14, and INC-24 forms on the MCA V3 portal, ensuring fast processing with minimal error risks.

Ready to Evolve Your Brand?

Let incorpIQ handle the statutory heavy lifting while you focus on the market launch of your new corporate identity.


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Name Change of Company – Frequently Asked Questions

Explore commonly asked questions about GST Registration in India. Learn about the costs involved, legal formalities, and key advantages to help you make confident and informed choices.

✕

Filing Default Restriction

No. Under the Companies (Incorporation) Rules, the ROC will automatically reject any name change application if the company has defaulted in filing its Annual Returns (MGT-7) or Financial Statements (AOC-4) with the Registrar. All overdues must be cleared first.

📅

Reservation Validity

Once the RUN (Reserve Unique Name) form is approved, the name is reserved for a period of 20 days from the date of approval. You must pass the Special Resolution and file the final INC-24 within this window, or the name will be released back to the public pool.

🆔

Update vs. Re-application

Your alphanumeric numbers (PAN/GSTIN) do not change, but the name associated with them must be updated. You must apply for a Correction/Change in PAN/TAN data and file a GST Core Field Amendment (Form REG-14) to reflect the new name on your certificates.

⚠️

Two-Year Mandatory Disclosure

According to Section 12 of the Companies Act, you must mention your former name alongside the new name on all business letters, billheads, letterpapers, and notices for a period of two years from the date of the change (e.g., “New Co. Private Limited, formerly Old Co. Private Limited”).

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